Questions about the ERP, answered
The things companies ask before they start — about hosting, modules, e-invoicing, numbering and what happens to the data they already have.
Frequently asked questions
What is an ERP or company management system?
An ERP (enterprise resource planning) system keeps a company’s main records in one database — quotations, orders, purchasing, stock, production, accounts, HR and payroll — so each step is derived from the one before it and approvals, costs and balances always agree.
Who uses the system today?
Big Beam uses it internally to run its own engineering and contracting business, so what you see on this site is software that is lived in, not demonstrated. See about Big Beam.
Who is the Big Beam Company Management System for?
Any company in any industry in Saudi Arabia and the wider Gulf region. It is strongest where the work is physical — contractors, fabricators, engineering services, manufacturers, traders and distributors. See industries.
How is it hosted? Do we need our own server?
No. Big Beam hosts and manages the system for you, including business email and reporting services where you need them. There is nothing to install. See implementation and hosting.
Is our data shared with other companies?
No. Each company runs as its own single-tenant deployment with its own database. The system has no concept of another tenant.
Do we have to take all 47 modules?
No. Access is set per role, module by module, so you switch on what you use and the rest never appears in the menu.
Does it support ZATCA e-invoicing?
Invoices, credit notes and debit notes are generated to ZATCA Phase 1 requirements with a QR code and gapless numbering. Phase 2 integration is on our roadmap and implemented for clients who need it. See ZATCA e-invoicing.
Is the interface available in Arabic?
The application interface is in English. Arabic name fields are held on employees and chart-of-accounts entries, amounts can be rendered in words on printed documents, and print formats are HTML you control, so layouts can be designed in Arabic or bilingually.
Will it work with our attendance machine?
If the device can export attendance to CSV or Excel, yes. Each employee carries the user ID their machine uses. Field mapping for your device is scoped during onboarding.
Can we keep our own document numbering?
Yes. Fifteen document series each have their own prefix, format template, sequence length and next number.
Our invoices have to look a particular way. Is that possible?
Eight document types are designable. Tick which fields appear and rename any label, or write the HTML yourself with a live preview.
How do approvals work — do we need to give people admin rights?
No, and that is deliberate. Approval authority for reimbursements and purchase payments comes from the direct and operational manager on the employee record, not from a role.
Can our vendors use it directly?
Yes. A separate vendor portal on its own login, isolated from staff sessions, lets vendors register, upload certificates and bid on your RFQs.
What about data we already have?
Nineteen entities import from Excel or CSV, each with a downloadable template and a logged result per row.
How do we get started?
Send us a note on the contact page or WhatsApp. We reply within one working day, learn how your company runs today, and show you the system handling your own kind of documents.
See it running on your own documents
Tell us what your company does and which modules you would actually use. We will walk you through the system handling your work — not a slide deck.